+ How can I schedule a tour?

We offer tours by appointment only. Tours are available Monday-Friday and weekends if the there is not an event. Call or email us and we will be happy to accommodate your request. However, in order to offer our couples full privacy, we do not offer tours during the day of an event. You can email us at info@ivorymeadowsweddings.com or call 937-624-2137

+ How can I book the venue?

Dates are reserved on a first-come and first-service basis. To secure a date, Ivory Meadows must receive a signed contract and 50% of the booking fee. We offer a convenient monthly or quarterly payment plan, and the entire balance must be paid in full no later than 60 days prior to your event.

+ Can I set up the day before my wedding or earlier than 10:00 am?

All set up is restricted to the rental period. If you would like to come in before 10am, it is an additional charge.

+ When can I schedule my rehearsal?

We schedule rehearsals roughly 12 weeks before your event. Ceremony rehearsals are typically scheduled on Thursday prior to the event date, or Friday if no wedding is scheduled. Rehearsal times are limited to one (1) hour, must end no later than 8:00 p.m., and will be scheduled in accordance with other events that may be occurring on that day.

+ Do you offer on-site coordination?

The Ivory Meadows event manager is included in the venue fee. The venue manager is in charge of overseeing venue-related operations for your wedding day. The venue manager does not take the place of a wedding coordinator. An Ivory Meadows wedding planner is required. Our coordinator is at a rate of $1,200.

+ Do you offer all-inclusive packages?

We do offer several different add-ons, including an all-inclusive package. Other add-ons include linen rentals, cake cutting,and our decor packages. Email us at info@ivorymeadowsweddings.com or call 937-624-2137 to learn more or book a package.

+ What will my event manager help with?

The Ivory Meadows event manager is your dedicated staff member that is assigned to your event and will oversee all logistics regarding the venue. Your coordinator is the person that will create and execute your timeline. Upon booking, you will be added to our planning software where you can input, organize, and plan every detail of your big day. Our in-house coordinators will reach out to our brides and work with you on all details!

+ How many chairs do you have on-site?

We have 300 white resin cushioned chairs and 300 brown crossback chairs.

+ How many people can you accommodate?

The max capacity is 300 people.

+ How big is your parking lot?

Our parking lot is one acre and will accommodate 120 cars.

+ Do we have to use preferred vendors?

We do have a preferred list of caterers, florists, DJs, photographers, and videographers but you can also hire vendors of your choice.
Caterers MUST be licensed and insured by the Ohio Department of Health.If you do not choose a caterer from our preferred list, you must get approval from management prior to booking your caterer.

+ What is the back up rain plan?

Ivory Meadows can host an indoor ceremony for 300 guests. After the ceremony, we transition the barn into a reception space for your guests. The venue has a covered patio with glass garage doors and radiant heat that will give you coverage until the conversion to the reception layout is complete. If the weather looks uncertain, the bride and groom, along with the event manager, will make that decision together by 10:30 am.

+ What is event insurance?

We require all couples to take out a $1,000,000 event liability insurance. If alcohol will be served, we also require a host liquor liability. Event insurance covers injury to guests and property damage. This excellent coverage is $175 and can be purchased through Vensura.

+ Is the venue air conditioned?

Yes. For your comfort, our venue is climate controlled all year long.

+ Can we serve alcohol?

Alcohol can be served at our venue by our preferred licensed and insured bartending service. You provide the alcohol and bring it to the venue. You must purchase bartending packages through our preferred bartending company.

+ Do you allow candles?

Yes, we do. We just ask that they are inside a container and the candles may not be any taller than the container itself.

+ Do you allow dogs?

Yes! We love dogs and know they are part of your family! We just ask that you clean up after them and that they are crated during the reception. Dogs are not permitted to roam the grounds unattended or be inside the venue.

+ Can we leave our vehicle overnight?

Absolutely! Safety is our first concern! All vehicles must be picked up by 10:00 am the next morning.

+ Is security optional?

We include a security officer (at no cost to the client) for all events that serve alcohol. The officer remains in the parking lot and is available for your safety and the safety of our staff. Having him/her on the premises ensures that, in the event of an emergency, a first responder is closeby.